HR Regional Support

The Regional HR Support assists the local HR Manager, other members of the wider/global HR team and employees as required, by ensuring that operational matters are conducted swiftly and efficiently – implementing, enabling administration and following up the Group HR strategy, procedures and processes, primarily for the offices in Switzerland.

PRINCIPAL ELEMENTS AND ACCOUNTABILITIES:

General HR Administration:

• Provide general HR administration and an efficient support service as required, taking responsibility for updating and maintaining employee data in the HR information system and the company intranet

• Setting up and maintaining HR employee files, keeping both hard and soft copies up-to-date and in accordance with legal requirements and wider HR team deadlines

• Audit HR Systems to ensure that all data is input and system is up-to-date

• Be responsible for Time Management administration, i.e. recording and reporting of leave, absence and overtime for the all Swiss offices

• Be responsible for the administration of all HR-related insurance matters: accident, sickness, pension and unemployment matters where applicable

• Work cohesively with other members of the wider HR team, both at local and Group level, actively contribute to the roll-out of any group-wide HR initiatives and team projects

• Keep abreast of employment law, HR related best practices; ensure all activities are compliant with internal policies, rules and regulations, as well as external ones

• Assist the HR Manager with any ad-hoc projects for Switzerland, reporting and the implementation of new HR policies, procedures and processes.

• Assist the HR Manager with the guidance of department heads in relation to employee lifecycle and employee relations

• Is a point of contact and first line of support to employees and line managers 

Staffing, Joiners and Leavers:

• Support the joiners and leavers processes for the Swiss offices

• Participates in Recruitment process and in the administration of applications

• Oversee pre-employment and background screening, with support as required

• Prepare induction programs with managers, welcome new employees and deliver HR introductions

• File for recruitment authorization and for work permits

• Support the termination of employment contracts through redundancy, performance or otherwise, incl. drafting job references

• In case of relocation of an employee, organises temporary and/or permanent housing and coordinates contact with real estate agents & schools

Compensation and Benefits Administration:

• Check, complete, update and gather information for payroll for Switzerland under the HR Manager's supervision, and liaise with the external payroll provider

• Assist with the local administrative elements of the Salary and Bonus process

Performance Management:

• Administrative support for the Group’s performance management process

QUALIFICATIONS, EXPERIENCE AND SKILLS:

• Educated to degree level (Commercial Diploma/Maturité)

• English (min. B2) and French; German is a plus

• 2 years’ experience in HR or Administrative area

• Excellent attention to detail

• Discretion and confidentiality are paramount

• Team player; Ability to work independently as well as in a team 

• Excellent organisational and planning skills; Proactive

• Ability to interact effectively at all levels

• Flexible – ability to work in a demanding environment, work to deadlines and adapt to a changing environment

• Willingness to learn

Note:

Please submit your CV in English. We will only respond to candidates whose profile is matching the requirements of the role. We thank you for your application and interest.