Le Régent International School is an independent co-educational day and boarding school for students aged 4 to 18. Founded in 2015, Le Régent is a dynamic and growing IB World School. We provide a multilingual and multicultural educational environment and a bespoke education to 240 students from over 50 countries. We pave the way to the most promising universities in the world while respecting each student’s specific interests and concentrating on their strengths.
Role Purpose
To provide wide-ranging and high-quality administrative support to the Academic Leadership Team (ALT), ensuring the effective operation of systems and processes across Lower Secondary, Upper Secondary, and Whole-School academic functions. This role is essential to maintaining accurate data, streamlining communication, and enabling the delivery of a well-organised and student-focused academic programme. The employee reports to the Director of Academics, who reports to the Director General.
Key Responsibilities
Attendance Monitoring and Follow-Up
Ensure all teachers complete registers accurately and on time.
Update and track absences in the school system; follow up on unexplained absences.
Escalate concerns to relevant academic or pastoral staff.
Parent Communication
Academic Data Entry and Support
Input assessment and performance data of students for tracking and reporting.
Support the preparation of academic documents for meetings and reports.
Input data on SOCS.
Input relevant and up-to-date information on the school portal.
Exam Administration
Assist with the organisation of internal and external exam schedules (IGCSE, IB, IELTS, LAMDA, etc.):
Academic Transcripts
Timetable development
Work with the Director of Academics on the development of the timetable, including, but not limited to:
Production and Maintenance of timetable spreadsheets
Inputting of data into UNTIS
Running of the timetable software and correction of clashes
Liaising with Heads of Faculty and Admissions to ensure that data is correct.
Liaising with Human Resources to ensure that the allocated periods for staff correspond to their contractual obligations.
Working with the IT department on the transfer of the timetable from UNTIS to ISAMs
Work with the Director of Academics for timetable clashes and requests for changes (including the change of classrooms)
Cover Supervisor
Responsible for the allocation of daily cover in staff absence
Development of the cover rota, in collaboration with the Director of Academics
Maintaining a record of staff absence to be shared with the Director of Academics and HR.
Private Lesson and iSAMS Management
Process requests for private lessons, including liaising with Heads of Faculty and adding to the private lesson systems
Monitor and record private lessons in iSAMS/ SOCS.
Track and resolve iSAMS timetable clashes and duty allocations.
Set up iSAMS "Library Sets" and other groupings as required.
Academic Events
Calendar Overview & Start/End of Term Schedules
Review and maintain the Academic and Co-Curricular Calendar, ensuring all key dates are accurate and up to date.
Help compile and distribute start-of-term programmes and end-of-term academic schedules.
Ensure clear communication with staff and students.
Liaise with Novae and the Deputy Head Pastoral for the opening and closing dates of the restaurant
Person specification
Essential
Excellent organisational and time management skills.
High attention to detail and accuracy.
Strong English communication skills, written and verbal.
Confidence using digital tools and platforms (especially iSAMS or similar school systems).
Ability to maintain confidentiality and manage sensitive information.
Desirable
Familiarity with IB, IGCSE, or international education systems.
Experience in academic or administrative support, ideally in a school environment.
Key Competencies
Proactive, reliable, and solution-oriented
Strong multitasking and prioritisation skills
Ability to work collaboratively with a range of stakeholders
Calm under pressure with a professional and approachable attitude
Strong sense of ownership and follow-through
Start Date
The role takes effect from 01 July 2025
Hours of Work
This is a part-time role (50-70%)
Holidays
This role offers four weeks of annual vacation per year, increasing to five weeks for those aged 50 and above. In addition, two extra weeks are provided in lieu of public holidays in the Canton of Valais.