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Corporate Secretarial Administrator

TMF Services SA

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An exciting opportunity for Civil Law Corporate Secretarial specialist to join our team in Geneva.

Corporate Secretarial Administrator

An exciting opportunity for Civil Law Corporate Secretarial specialist to join our team in Geneva. Corporate Secretarial Administrator About TMF Group hellip
In an environment of ever increasing globalization we provide professional services in 80+ countries to help our clients operate across borders. Whether entering a new market or driving in country growth we ensure they stay focused on their core business taking the stress away from their accounting legal and HR responsibilities.
We are embarking on an ambitious growth plan which will be achieved through strong organic growth the entrance to new markets and completion of acquisitions. This provides a truly dynamic work environment to build a successful career and see a tangible impact from the work that you complete
About the role hellip
This position plays a key role on the Corporate Services team. Reporting to the Senior Manager Corporate we are looking for a Civil Law specialist who can manage a large and complex portfolio of corporate client structures.
Key Responsibilities

Reviewing of and commenting on transaction documentation
Preparing correspondence i.e. emails faxes and letters for clients advisors and third parties
Preparing board resolutions and shareholders resolutions for client companies
Preparing minutes of meetings of the board of directors and of meetings of the shareholders for client companies
Preparing account opening forms and bank transfer orders for client companies and arranging for follow up with the bank
Preparing and amending documents e.g. agreements powers of attorney periodical reports and certificates for client companies
Arranging for proper and timely sending of correspondence by email fax mail and/or courier
Handling telephone calls with clients advisors and third parties and taking messages where appropriate
Co-ordinating client services with colleagues from other departments and offices advisors and third parties
Co-ordinating and arranging for the completion and keeping up to date of KYC-information
Filing and archiving of documents and information in appropriate files and software
Accurate registration of time spent during working day
Co-operating with the issuing of invoices
Co-operating with the obtaining of payment from debtors
Updating Viewpoint to include all information on client companies e.g. status shareholders meeting and contact details to be further determined in co-operation with the Senior Manager Corporate Clients
Maintaining Viewpoint on an on-going basis
Supervise Junior Assistant


About you hellip

Ideally a qualified Civil Law lawyer with previous experience similar position gained in a corporate client services environment.
Strong written communication skills with proven ability in the use of English and French
Detail-oriented analytical flexible and able to adjust to changing work demands.
Ability to handle sensitive and confidential information appropriately.
Good organizational and time management skills

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