Office Operations Manager The Geneva office of the Interpetrol Group active in international petrochemicals distribution seeks an Office Operations Manager. The Geneva office of the Group houses several Group entities and the Office Operations Manager will be responsible for consolidating and managing all of their non-core operations including
1. Office management incl. routing phone calls welcoming visitors mail processing order management vendor management procurement and archival of documentation 2. Non-core treasury incl. processing payment of office expenses payroll 3. Travel assistance incl. coordination visa procurement 4. Property management incl. coordinating cleaning maintenance services renovation works 5. Managing cross-functional projects anticipating challenges/risks and mitigating with proactive solutions 6. Effectively identifying problems as they arise creatively determining solutions to address them and communicating such to key stakeholders 7. Running errands on occasion in and out of the office
The Office Operations Manager will advance and acquire new duties by continuously researching and identifying solutions to automate and streamline their existing duties. They will benefit from an entrepreneurial environment focused on efficiency and rationalisation of the way operations are performed.
The qualifications of the ideal candidate are
1. Attention to detail conscientious approach to tasks 2. Willingness to learn and adapt to the needs of a quickly-evolving organisation 3. Minimum two years of experience in event planning office management project management operations logistics or other systems-oriented role more experience is a plus 4. Proficiency in Microsoft Word Excel Powerpoint 5. Fluency in English French a must other languages a plus 6. Comfort with numbers and basic financial analysis 7. Excellence in multi-tasking and effectively managing expectations on deadlines 8. Capacity to independently assess what it takes to complete a task or project and executing 9. Displaying sensitivity and responsiveness to confidential information
10 rue Francois-Bonivard 1201 Geneva