Administrative Specialist (m/f/d)

Our client is a well-established international company in the premium retail segment in the heart of Zurich. To strengthen the local back-office team, we are currently looking for a hands-on and reliable Administrative Specialist (m/f/d) for a temporary assignment of 6 months. Based on performance, there is the possibility of an extension or even a permanent takeover.

Description

To be considered for this position, the selected candidate brings the following qualifications:

• Coordinate domestic and international merchandise transfers, including returns, repairs, loans, and event-related shipments
• Prepare and manage all required logistics documentation in line with internal policies and legal requirements
• Collaborate with logistics partners and internal departments to ensure smooth transfer processes
• Perform regular stock checks and support with inventory reports and audits
• Maintain a well-organized vault layout
• Support salon display changes and visual merchandising updates
• Monitor and reorder salon and operational supplies
• Follow all security and compliance procedures related to stock handling
• Support opening and closing routines
• Act as backup for the Operations Manager when needed

Profile

To be successful in this position, the ideal candidate will bring the following qualifications:

• Successfully completed commercial diploma
• More than 2 years of relevant work experience
• Previous experience in the jewelry/watches industry is a strong plus
• Business fluency in English and German
• Confidence using MS Office and ERP systems
• A solid understanding of stockroom processes and merchandise flow
• Quality awareness and attention to detail
• Team player with a collaborative spirit
• Brings a structured and solution-oriented mindset, with the ability to maintain clarity and control even under time pressure
• Proactively engages in operational matters, with a solid understanding of retail processes and a hands-on, can-do attitude

Job Offer

Excellent opportunity to enter an internationally operating, prestigious, and well-known company.