Legal Assistant
Permanent part-time contract, 50% to 60% starting in May
Lausanne, Switzerland
Sommet Education is a hospitality education group of more than 800 employees that is home to three leading institutions: Glion Institute of Higher Education, Les Roches Global Hospitality Education and Ecole Ducasse. Our headquarters are based in Lausanne, Switzerland, with additional hubs in Marbella, Spain (Accounting) and London, UK (Enrolment and Marketing).
Our 5 values resonate in you: Development, Distinctiveness, Joint commitment, Openness and Sense of service.
You are an excellent communicator with a self-motivated mindset taking initiative to continuously improve processes; you have a sense of curiosity and willingness to take on new tasks and develop new skills; you have the ability to work independently and in a team in a multicultural, multi brands and multi jurisdictions environment, with the ability to maintain confidentiality and liaise with senior management; you have interest and skills for project management; you are fluent in English with excellent French level as working languages (written and spoken) (knowledge of Spanish as a plus); you have strong organizational skills and record keeping capabilities with attention to details, you are proficient in MS 365 Office applications, Teams and Sharepoint. You have a good understanding of corporate legal structures and legal language or a strong willingness and interest to learn, you hold a CFC Employé de Commerce or equivalent (a CAS in paralegal is a real plus) and have 3 to 5 years experience working in a legal sector, in a law firm or in-house setting as administrative support with knowledge of legal/corporate secretarial functions.
As Legal Assistant, your main missions will be:
- Company secretarial support: support the day-to-day administration of the entities worldwide; prepare and proofread standard corporate documentation; coordinate approvals, signatures, notarization apostille, translations and legalization of documents; help with the corporate governance processes
- Contract support: prepare, review and proofread NDAs and standard templates with no or minimal supervision; support the legal team with the preparation of draft versions of more complex legal documentation; manage signing process (DocuSign or wet-ink signatures as per internal policies)
- Contract Management: take a proactive role in the implementation and setting of the new contract management tool; maintain and administer such contract management system; monitor life span of contracts and proactively advise teams on up-coming deadlines
- Compliance: support the standards due diligence process
- Maintain teams folders, SharePoint sites and other files of the department; assist the legal team on communication activities; provide legal inductions for new joiners; provide administrative support with management of invoices, purchase order and expense reconciliation and support the Group General Counsel with ad-hoc projects and tasks as needed